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How to Set Up a School Iep Meeting | Special Education Teachers

Updated: Mar 4, 2022

Many people think that holding an IEP meeting is time-consuming and frustrating, but it doesn’t have to be. In fact, the more you plan for your meeting in advance, the smoother things will go on the day of.

What is an Iep Meeting and Why Do You Need One?


A meeting for an individualized education program or IEP is a meeting that is set up to discuss your student's educational needs. The meeting is attended by a variety of people, including your student's teachers, school administrator, school psychologist, and parents. The goal of the meeting is to develop a plan that will help your student succeed in school.


You may be wondering why you need an IEP meeting. Well, an IEP is important because it ensures that your student receives the appropriate education and services to meet their unique needs. The meeting also allows you to work with the school staff to create a plan that will help your student achieve their academic goals.


If you are concerned about your student's education, it is important to call a meeting with school staff. In addition, school staff members are required by law to meet with the student's parents in question, so don't be afraid to call for a meeting.


First Thing You Need to Do When Preparing for an Iep Meeting


The first thing you need to do when preparing for an IEP meeting is to decide if it should be a full team or a student study team meeting. With a full team, you have all the people involved in your student's IEP present, including teachers and school administrators. A student study team meeting usually has just a few IEP team members. The main difference between the two is that your student's educational placement can be changed at a full team meeting. A student study team meeting is usually called to discuss a particular issue and make recommendations.


If you do decide on a full team meeting, it’s important to get an agenda together. You will want to include the date and location of the meeting, what other people are invited, an explanation of the meeting format, who will be moderating the meeting, what materials will be available at the meeting, what your student’s present levels are, and how they have changed since the last IEP was written.


After you have all this information together it’s time to inform everyone that will attend the meeting. Make sure to include all who are required to be there, including the parent, school administrator, and other supporting special education or general education teachers if they are not part of the IEP team. You also want to send out an agenda so that everyone is aware of what will be discussed at the meeting.


"I know you're busy and you probably don't have a lot of extra time to spend preparing for your student's IEP meeting. But think about making some time now. It will pay off later on when the meeting is over!"


The last thing you do before holding the meeting is to make sure all the people who are attending have gotten the agenda. If they haven’t gotten it yet, send them another copy. Then check in with everyone to make sure everyone knows what they need to do on the big day. Make sure that you have everything you need. No one wants to stop a meeting because someone didn’t bring the necessary materials.


Once you have everything together, it’s time to see where you should hold your meeting. Most of the time people meet in the school or district office so they don’t need to go far. However, if your student has a lot of extra support needs that would warrant more than just an IEP meeting, you may want to consider holding it at a hospital or clinic. If this is the case, make sure that everyone knows where to go and how long it might take them to get there.


The Day of Your Student’s Iep Meeting Has Arrived!